Under RO e-Transport, logistics and transport companies are required to transmit the GPS coordinates of vehicles carrying goods with a high fiscal risk. Several methods exist for meeting this requirement, but using a TMS (Transport Management System) integrated with GPS providers is the most efficient solution.

The limitations of traditional methods for transmitting GPS data

1. The ANAF application

Using the application provided by ANAF, the Romanian tax authority, requires the driver to enter each UIT code (the unique shipment identifier) manually and to start monitoring for every shipment. This method has several drawbacks:

• It requires the driver's active involvement, which can distract them from driving;
• It increases the time needed to operate, especially when there are multiple UIT codes for a single shipment;
• It carries a higher risk of human error when entering the data;
• It overloads the driver with administrative tasks, which affects operational efficiency.

Total estimated time for a shipment with 10 UIT codes: between 5 and 30 minutes.

2. The GPS provider's application

Another method is to use an application offered by GPS providers, where a dispatcher has to match the UIT codes to the vehicle manually and manage the start and stop of monitoring. This option involves:

• The need for constant dispatcher intervention for every shipment;
• Additional time to validate the route and confirm the information with the driver;
• Possible delays caused by the manual checks.

Total estimated time for a shipment: between 10 and 50 minutes, depending on the number of UIT codes and the complexity of the route.

The benefits of using a TMS integrated with GPS providers

The optimal way to transmit GPS coordinates to ANAF is to use a TMS integrated with GPS providers, such as CargoPlanning.com. This system offers numerous advantages:

• Full automation: The TMS automatically retrieves the UIT codes from SPV, the tax authority's online portal, and matches them to the corresponding vehicles in your registered fleet;
• Advanced use of geofencing: Monitoring starts and stops automatically, based on the vehicle's position relative to the loading and unloading points, removing the need for human intervention;
• Minimal supervision: The dispatcher only needs to check periodically that transmission is active and to step in only when an alert appears;
• Reduced risk of human error: Removing manual data entry significantly reduces administrative mistakes;
• Greater operational efficiency: Complying with the RO e-Transport requirements becomes a fast, automated process, with no interruption to carriers' activity;
• Detailed reports: The TMS can generate reports on the status of previous transmissions, giving companies clear visibility over the history and compliance of their shipments.

Total estimated monitoring time: a few minutes a day, and only if alerts appear.

Conclusion

For transport companies looking to streamline their compliance with the RO e-Transport requirements, using a TMS integrated with GPS providers is the ideal solution. It removes manual intervention, automates the process and delivers efficient monitoring, cutting operating costs and the risk of errors.

Through solutions such as CargoPlanning.com, carriers can save time, optimise their resources and ensure compliance with ANAF's requirements, while benefiting from a modern and reliable transport management system.